Best Pharma Company Software, Manage Pharma Company, Pharma ERP, Pharmacy ERP

Purchase Flow

Purchase flow is divided into 3 categories:

• General Material Purchase

  Department users can raise a material requisition request for the required raw material to the storekeeper. Consequently, the storekeeper will check if the material is available in the warehouse using MedicalBox’s inquiry screen. A message will be sent to the department subject to the availability of the material. If the material isn’t available, then the storekeeper will issue a purchase request for the desired material.

  The store manager will receive this request and convert it into a purchase order in MedicalBox and submit it for approval. After the approval is sanctioned and the store manager receives the materials, a GRN note will be generated by MedicalBox. An essential point to note is that the materials can move to the store only after a successful quality check. Lastly, an invoice is generated and sent to the accounts department for paying against the purchase order.

• Raw Material Purchase

  Pharmaceutical products are sensitive. Therefore, you need to follow an appropriate controlled method and adhere to approvals by concerned authorities while purchasing the goods. Here’s how raw material purchase works in MedicalBox. First, the planner issues the purchase requisition to the store department for raw materials to begin manufacturing. Consequently, the store department will give the supply to the shop floor. But if it doesn’t have the required stock, it will forward the requisition to the procurement department to generate a purchase order.

  MedicalBox has an MRP module that can automate this process. Once a Purchase Order (PO) is created in the ERP software, it can move across multiple approval levels. The approved PO is forwarded to the vendor as soon as the user approves the PO through signature management in MedicalBox. After a few days, the materials arrive in the warehouse. The best part is that users can update batch numbers, expiry dates, manufacturing dates, stockist prices, MRP prices, and trade prices that are essential from the pharmaceutical manufacturer’s point of view.

  MedicalBox has an MRP module that can automate this process. Once a Purchase Order (PO) is created in the ERP software, it can move across multiple approval levels. The approved PO is forwarded to the vendor as soon as the user approves the PO through signature management in MedicalBox. After a few days, the materials arrive in the warehouse. The best part is that users can update batch numbers, expiry dates, manufacturing dates, stockist prices, MRP prices, and trade prices that are essential from the pharmaceutical manufacturer’s point of view.

  Moreover, if a product fails to conform to the set parameters and has to be returned to the vendor, it can be done by generating a return entry in MedicalBox.

• Promotional Items

  Promotional products include diaries, pens, perfumes, etc. Tracking these products is essential because they add up to the inventory cost. With MedicalBox pharma ERP, you can follow which product was issued to which customer. It’s regarded as one of the best ERP software because it also records the quantity of products released by creating dimensions where salespersons can be tagged to handle stock reconciliation in the system adequately.

Inventory Movement and Valuation

Pharmaceutical products are assigned batch numbers whenever there is an outward or inward material movement. Therefore, inventory valuation is done on an actual basis. MedicalBox’s LOT management flag helps you achieve this inventory costing. You can also assign an expiry date to the batches that have been produced through the First Expiry First Out (FEFO) basis. It helps allocate batches to a work order or a sales order automatically. However, users can manually assign batches if they want to change the LOT allocation.

Sales

The sales process in MedicalBox begins by creating a sales quotation entry. A Sales order entry follows it. Then, the user can execute stock allocation to order followed by delivery entry in MedicalBox and finally generate a sales invoice. There are several customer categories in the pharmaceutical industry: doctors, stockists, government organizations, and hospitals.

Meet end-to-end regulatory requirements

Governments worldwide are coming up with new laws and regulations for the pharmaceutical industry.And with the coronavirus pandemic, the rules have become more stringent than ever.

For example, the U.S Food and Drug Administration (FDA) proposed new guidelines for pharma manufacturing in 2018. They talk about new standards in sterility mandates, generics, and data controls. The main points in the guidelines are briefly explained below:

Data integrity movements, including trackable and verifiable workflows, substantial requirements for control data accuracy, and generating audit trails at outsourced facilities.

Contract manufacturing guidelines that have been revised for topics related to strength, identity, quality and purity of products manufactured for humans, rigorous examination of products manufactured in foreign countries, improved sterility guidelines across the entire supply chain infrastructure, enhanced material handling, and upgraded controls for ensuring best practices.