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Purchase Flow

Purchase flow is divided into 3 categories:

• General Material Purchase

  To request the necessary raw material from the storekeeper, users of the General Material Purchase Department can submit a material requisition request. Thus, using MedicalBox's inquiry screen, the storekeeper will determine whether the material is in stock in the warehouse. Depending on whether the material is available, a message will be sent to the department. In the event that the material is unavailable, the storekeeper will submit a request for purchase for the desired item.

  Upon receiving this request, the store manager will use MedicalBox to turn it into a purchase order and submit it for approval. MedicalBox will create a GRN note as soon as the approval is approved and the materials are given to the store manager. It's important to remember that the materials cannot be shipped to the store until a successful quality check has been completed. Finally, an invoice is created and forwarded to the accounts department for payment in accordance with the purchase order.

• Raw Material Purchase

  Medicinal goods are delicate. As a result, when buying the goods, you must adhere to the approvals of the relevant authorities and use a suitable controlled method. This is how MedicalBox handles the purchase of raw materials. In order to start manufacturing, the planner first sends the store department a purchase requisition for raw materials. As a result, the shop floor will receive the supply from the store department. However, it will forward the request to the procurement department in order to create a purchase order if it is short on the necessary stock.

  This procedure can be automated with MedicalBox's MRP module. A Purchase Order (PO) can proceed through several approval stages after it is created in the ERP software. As soon as the user approves the PO through MedicalBox's signature management system, the approved PO is sent to the vendor. The materials show up in the warehouse a few days later. The ability for users to update batch numbers, expiration dates, manufacturing dates, stockist prices, MRP prices, and trade prices—all crucial information from the perspective of the pharmaceutical manufacturer—is the best feature.

  This can be done automatically by the MRP module in MedicalBox. A PO can proceed through several approval stages after it is created in the ERP software. The moment the user approves the purchase order via MedicalBox's signature management system, the approved PO is sent to the vendor. The materials reach the warehouse a few days later. An essential feature for pharmaceutical manufacturers is the ability to update batch numbers, expiry dates, manufacturing dates, stockist prices, MRP prices, and trade prices

  Additionally, a MedicalBox return entry can be generated in the event that a product deviates from the specified parameters and needs to be sent back to the vendor.

• Promotional Items

  Pens, diaries, perfumes, and other items are examples of promotional products. These products add to the cost of inventory, so tracking them is crucial. You can track which product was given to which customer with MedicalBox pharma ERP. Since it creates dimensions where salespeople can be tagged to properly handle stock reconciliation in the system, it is considered as one of the best ERP programs. It also keeps track of the quantity of products released

Inventory Movement and Valuation

Whenever a material is moved inward or outward, pharmaceutical products are assigned a batch number. As a result, the actual basis is used to value inventory. This inventory costing is made possible by MedicalBox's LOT management flag. First Expiry First Out (FEFO) allows you to designate an expiration date for batches that have been produced. It aids in the automatic assignment of batches to a sales order or work order. Nevertheless, if users would like to modify the LOT allocation, they can assign batches manually.

Sales

Making a sales quotation entry in MedicalBox is the first step in the sales process. Next is an entry for a sales order. After that, the user can enter deliveries into MedicalBox, allocate stock to orders, and create sales invoices. The pharmaceutical industry serves a number of clientele, including hospitals, government agencies, doctors, and stockists.

Meet end-to-end regulatory requirements

For the pharmaceutical industry, governments all over the world are developing new laws and regulations.Plus, the regulations are stricter than ever because of the coronavirus pandemic.

2018 saw, for instance, the proposal of new guidelines for pharmaceutical manufacturing by the US Food and Drug Administration (FDA). New guidelines for data controls, generics, and sterility mandates are discussed. Here is a quick explanation of the guidelines' key points:

Proactive measures to ensure data integrity include the creation of audit trails at outsourced facilities, significant standards for the accuracy of control data, and trackable and verifiable workflows.

Guidelines for contract manufacturing that have been updated with regard to the robustness, identity, quality, and purity of goods made for human consumption; strict scrutiny of goods made abroad; better sterility regulations for the entire infrastructure of the supply chain; and superior.